Prerequisites
- Add and Edit an Event — Create the first occurrence
Set Up a Recurring Event
Six patterns, a custom builder, three ways to end a series — and why editing one occurrence is not a small act.
Before You Begin
A recurring event is one definition that appears many times. A weekly team call, a monthly review, an annual renewal check — all of them are a single event with a repeat rule rather than fifty copies.
That distinction is the thing to hold on to. Because the occurrences come from one definition, changing the definition changes every occurrence.
Repeat options sit in the event panel, alongside the times.
Steps
Create the first occurrence
Set the event up as you would any other — title, times, location, guests. The date and time you choose become the first occurrence and the anchor the pattern is measured from.
Get this one right before adding the repeat. A weekly event anchored on the wrong day repeats on the wrong day.
Choose a repeat pattern
The repeat options offer five ready-made patterns:
- Daily — every day, including weekends.
- Weekly on … — the same weekday as the first occurrence.
- Monthly on the first … — the same position in the month, so the first Tuesday rather than the 3rd.
- Annually on … — once a year on the same date.
- Every weekday (Monday to Friday) — daily but skipping the weekend. The right choice for anything tied to working days.
Pick one of these if it matches, and you are done.
Build a custom pattern when none of those fit
Custom opens the fuller builder:
- Repeat every N day, week, month or year. This is how you get fortnightly (every 2 weeks), quarterly (every 3 months) or every other day.
- Repeat on lets a weekly pattern cover several weekdays — a stand-up on Monday, Wednesday and Friday is one event, not three.
Combining the two covers most real schedules: every 2 weeks on Tuesday and Thursday is a single custom rule.
Decide when the series ends
Three choices:
- Never — it continues indefinitely. Right for a standing commitment with no known end.
- On a date — it stops after that date. Right for anything bounded, like a weekly check-in through a project.
- After a number of occurrences — it stops once that many have happened. Right for a fixed programme: a six-session onboarding is after 6.
Prefer a real end over Never whenever one exists. An indefinite series quietly occupies your availability years out.
Save, and check the next few occurrences
Save, then move forward a few weeks on the calendar and confirm the pattern is landing where you expected — particularly for monthly and custom rules, where the first Tuesday and every 4 weeks drift apart over time.
This takes ten seconds and catches the mistakes that are otherwise discovered by a guest.
Result
One event now appears on every date its rule produces. Each occurrence blocks that time, so a weekly commitment is reflected in your availability every week without you doing anything further.
A recurring event syncs to a connected phone or desktop calendar as a recurring event, not as a pile of separate entries — the repeat rule itself travels.
Warning: Editing a recurring event edits the series. The occurrences are generated from one definition, so a change to the time, title or location applies everywhere that definition appears — including occurrences already in the past. If you need one week to be different, the safer approach is to delete the series and recreate it around the exception, or keep the one-off as its own separate event.
Common questions
Choose Custom and set Repeat every 2 weeks. There is no ready-made fortnightly option because the custom builder covers it along with every other interval.
Yes. In a custom weekly pattern, Repeat on accepts more than one weekday, so Monday/Wednesday/Friday is one event.
Yes. Use Every weekday (Monday to Friday) if you want working days only.
A recurring event is one event with a repeat rule, so guests are invited to the series rather than to each occurrence separately.
It arrives as a recurring event with its pattern intact, and a pattern you change on your phone comes back to Zyntro the same way. Device sync is covered in its own section.
