The Calendar Screen Explained
The views, the direct manipulation, and what the shading and colours mean.
The calendar screen opens when you click a calendar's name under Apps → Calendar → All Calendars. It is the working surface for one calendar: everything on it, in the calendar's own timezone.
Most of what you do here you do directly on the grid rather than through a form. Clicking empty space starts a new event at that time; dragging an existing one moves it; dragging its edge changes how long it is.
Views
Monthly View
— The whole month as a grid of days. Best for seeing density and spotting the weeks that are already full. Which view opens first is a per-calendar setting.
Weekly View
— Seven days as columns against a time axis. The view to work in, because it is the one where shaded hours, overlaps and gaps are all visible at once.
Daily View
— One day in full detail. Useful on a heavily booked day, or when slots are short enough that a week view gets crowded.
Working directly on the grid
| Action | Result |
|---|---|
| Click an empty slot | Opens a new event starting at that time, with the duration taken from the calendar's slot setting. |
| Drag across empty slots | Opens a new event spanning exactly the range you dragged. |
| Click an existing event | Opens it for editing, with everything already filled in. |
| Drag an event | Moves it to a new time or day. The move is saved as you drop it, not when you next open the event. |
| Drag an event's edge | Changes its duration. Also saved on release. |
| Use the toolbar arrows | Moves backwards and forwards through months, weeks or days depending on the current view. |
Important: Dragging saves immediately. There is no separate confirmation step, so a mis-drop is a real change. If guests were invited to the event, moving it is a change they may be notified about — drag deliberately.
What the grid is telling you
| Visual cue | Meaning |
|---|---|
| Shaded, striped bands | Outside your organisation's business hours. These come from your organisation-wide working hours, not from this calendar, which is why every calendar shades the same bands. |
| Coloured events | The colour is the event's category — video, in person, phone or custom — and all four colours are configurable per calendar in its settings. |
| Holiday entries | Public holidays from the country calendars attached to this calendar. |
| Repeated identical events | A recurring event, shown as one entry per occurrence. They come from a single definition, so editing the series changes all of them. |
| Events you did not create | Either bookings people made through a booking page or form, or commitments imported from your own Google or Outlook calendar if you have connected one. |
Slot, snap and label intervals
| Setting | What it controls | Default |
|---|---|---|
| Slot Duration | How finely the day is divided into rows, and the length of an event created by a single click. | 15 minutes |
| Snap Duration | The increments a dragged or resized event snaps to. Smaller than slot duration lets you fine-tune; equal keeps everything tidily aligned. | 15 minutes |
| Slot Label Interval | How often a time label is printed down the side. Purely about readability. | 30 minutes |
Tip: If the grid feels wrong for your work, change the intervals rather than living with it. A calendar of hour-long consultations is easier to read at a 30 minute slot duration, and a calendar of 10 minute triage calls needs a 5 or 10 minute one.
