Prerequisites
- Business Hours and Holidays — Set your hours first
Create a Calendar
Two names, a timezone, who it belongs to, and which holidays it should know about.
Before You Begin
- Your organisation's business hours, ideally set first — every calendar reads them
- The names of any team members who should share the calendar, if it is for a team
You can have as many calendars as you need, and separating them by purpose is usually better than running everything through one. A calendar for discovery calls and a calendar for client reviews can have different slot lengths, different booking pages and different event types, which is hard to achieve if both live together.
Most of what you choose here can be changed afterwards in the calendar's settings. Start from Apps → Calendar → New Calendar.
Steps
Give it two names, and understand the difference
The form asks for both, and they are not the same thing:
- Calendar Name (For your reference) is the internal name. It appears in your list of calendars and nowhere else, so make it something you will recognise among several — Discovery Calls, Onboarding, Jane's 1:1s.
- Publicly Visible Calendar Title is what someone booking time sees. Write it for them, not for you — Book a 30-minute discovery call reads better than Discovery Calls v2.
Publicly Visible Calendar Description is also shown to the person booking. Use it to say what the meeting is for and what they should bring or prepare.
Decide whether it is a group calendar
Is it a Group Calendar? is the single most consequential choice on this form.
Leave it off for a calendar whose bookings are all yours. Turn it on, and you then pick Allowed Members in the Group — and every booking is allocated to one of those members according to rules you control.
A group calendar is how several people present one bookable identity: one link, one page, and whoever is actually free takes the meeting. The allocation rules have their own section, because they are more interesting than they look.
Set the calendar timezone
Calendar Timezone is the timezone this calendar is read in. Every event on it is displayed against this timezone, for everyone who looks at it.
That is deliberate: a calendar shared by a distributed team shows the same grid to all of them, rather than shifting per viewer. Set it to the timezone you think about your working day in. Someone booking from another region still sees times in their own timezone on the booking page — the conversion happens for them.
Choose whether the calendar is private
Is it a Private Calendar? reveals a Calendar Access Password, which you enter twice.
Read the warning below before you depend on this. The intent of the setting is a calendar whose booking page is only for people you give the password to; the enforcement is not in place yet.
Add the public holidays you care about
Include Holiday Calendars from lets you pull in the public holidays of any of 117 countries, and you can choose more than one — useful if your team or your clients span several.
Once added, those holidays appear on the calendar so you are not offering a slot on a day nobody is working.
Auto-Detect Long Weekends additionally flags the weekends that a public holiday turns into a three or four day break. It is worth turning on if you schedule anything time-sensitive, because a long weekend is where a quick turnaround quietly becomes a five-day one.
Save, and start using it
Save the form, and you land on the new calendar itself.
From here you can add events straight away, and the schedule icon beside the calendar takes you to where you set up a booking schedule and design the booking page.
You can always come back to it from Apps → Calendar → All Calendars, which lists every calendar with its type and whatever is connected to it.
Warning: The private calendar password is not yet enforced, as of October 2026. You can mark a calendar private and set a password, and both are saved, but the public booking page does not currently ask for it. Treat a booking link as public until this is enforced, and do not rely on the password to restrict access.
Result
Your calendar is listed under All Calendars, showing its name, whether it is Individual or Group, and — once you build them — the schedule and form connected to it.
From here you can add events straight away. To let other people book time on it, you need a booking schedule, which is where its public booking page comes from.
Everything you chose on this form can be revisited in the calendar's settings, including converting between Individual and Group.
Common questions
One per kind of meeting you want to offer separately. Slot length, booking page, event types and holidays are all per calendar, so two meeting types with different shapes are easier to run as two calendars than as one.
You do. The owner can be changed later in the calendar's settings, and on a group calendar the owner can also be taken out of the booking rotation while staying the owner — useful if you administer a calendar you do not personally work from.
Yes, both names, along with the description, timezone, holidays and type. The settings screen carries all of them.
They appear on the calendar so that you and anyone looking at it can see them. For a hard rule about when you can be booked, set your business hours, which availability checks read directly.
A new calendar has no booking schedule, and the schedule is what creates the public booking page. Until you add one, the calendar is a private record of your time.
