Booking Schedule Settings Explained
Every field on the schedule screen, what it controls, and who sees it.
Reach this screen from the schedule icon beside a calendar. It is headed Appointment Schedule for that calendar, and it holds everything about how that calendar can be booked.
One calendar may have several schedules. Each has its own availability, its own form and its own public page, and all of them draw on the same calendar — so a booking through one blocks the others.
What the meeting is
Event Type
choice
optional
The category the booking takes on your calendar, which decides its colour. Event types are defined per calendar in the calendar's settings.
Title (visible to customers)
text
required
The heading on the public booking page. Written for the person booking.
Description (visible to customers)
textarea
optional
Shown on the booking page under the title. Use it to set expectations before someone commits.
Event Title
text
optional
The title the meeting carries in the booker's own calendar once booked. Not the same as the customer-facing title — keep it short and recognisable to someone who booked a week ago.
Event Description
textarea
optional
The description on the booked meeting. A good place for joining instructions or what to prepare.
Who captures the booker
Connected Form
form
required
The form a visitor is sent to after choosing a time, with that time carried along. Submitting it is what creates the booking, saves the contact and sends the invitations. A schedule without one is not bookable.
Important: A booking schedule needs a connected form to be bookable. The booking page offers the times; the form is what collects who the person is and what actually creates the booking. Without one, a visitor can pick a slot and press the button and nothing at all will happen — no error, no booking. Always set the connected form before sharing a booking link.
Where it happens
Allow Virtual Meetings
toggle
optional
Offers a remote meeting, with Zyntro creating the meeting room and putting the link on the booking.
Default: on
Allow In-Person Meetings
toggle
optional
Offers meeting in person, and reveals the location options. With both toggles on, the booking page opens by asking which the visitor prefers.
Default: off
In-Person Location Options
choice
optional
Fixed — your address, the same for everyone. Consumer — the visitor gives their own, with suggestions as they type. Both — the visitor chooses.
Default: Fixed
Label
text
optional
An optional name for a fixed address, such as which entrance or floor. Worth filling in.
Address
text
optional
The fixed address, used when the location mode includes a fixed option.
Availability and slots
Availability windows
per-weekday times
required
The windows, per weekday, in which you are willing to be booked. A day can have several; a day with none is never offered. These windows are the only thing that limits bookable time — organisation business hours do not.
Slot Duration
minutes
required
How long the meeting is.
Default: 60
Slot Gap
minutes
required
The interval between offered start times — not padding after a meeting. A gap larger than the duration is what creates recovery time between bookings.
Default: 30
Max Daily Slots
number
optional
How many times to offer on any one day. Zyntro offers this many of the day's free times and holds the remainder in reserve, so the times shown can differ between visits.
Default: 5
Days Ahead to Show
number
required
How far into the future the page will look for availability. A limit on searching, not a promise of free time.
Default: 10
Timezones
list
optional
Additional timezones to read availability against while you are setting it up.
Group calendars only
Allow Booking with Specific Member
toggle
optional
Lets a visitor choose who they meet rather than being allocated. Takes effect on the booking page.
Default: on
Event Allocation Strategy
choice
optional
How a booking is assigned among available members. Covered in the Group Calendars section, where the behaviour behind each option is set out — the labels are easy to misread.
Info: Allocation settings appear here and in the calendar's own settings. They are the same settings reached two ways. If you change one and the other looks stale, reload the screen rather than setting it twice.
Also on this screen
| Item | What it is |
|---|---|
| Schedule QR Code | The booking page's address as a scannable code, for print, cards or the end of a presentation. |
| The booking page link | The public address of this schedule's booking page. Always take it from this screen rather than reconstructing it by hand. |
