Calendars in Zyntro
Where your time is recorded, where your availability comes from, and where other people book you.
A calendar in Zyntro does two jobs at once. It is a calendar in the ordinary sense — you look at your week, add events, move them around. It is also the source of truth for when you are free, which is what makes everything else in the platform able to offer your time to someone else.
That second job is why calendars matter more here than in a standalone calendar app. When a form offers a booking, when an AI agent checks whether you can take a call, when a lead is routed to whoever can actually see them this week — all of it reads your calendar.
Calendars live under Apps → Calendar. This section covers the calendar itself: creating one, working on the calendar screen, adding events, repeating them, and the settings that control how it all looks and behaves.
Key Concepts
A named container for events, owned by one member, with its own timezone, display settings and event types. You can have as many as you need — one for sales calls, one for onboarding, one for a particular service.
A calendar whose bookings all go to one person. The simplest and most common kind.
A calendar with several members attached, where each booking is allocated to one of them. Covered in its own section, because allocation has real rules behind it.
Anything occupying time on the calendar — a booked meeting, something you added yourself, or a commitment imported from your own Google or Outlook calendar. Events block your availability by default.
The rules that turn a calendar into something bookable: how long a slot is, how far ahead people can book, how much gap to leave. A calendar without a schedule is a private record of your time; a calendar with one has a public booking page. Covered in its own section.
The timezone the calendar is read and displayed in. It is set per calendar, not per person, so a calendar used by a distributed team shows everyone the same grid.
A label you define for the kinds of events on a calendar, each with its own colour, so a month view is readable at a glance.
How It All Fits Together
Your calendar is not a feature sitting on its own. It is the dimension of your business that tells Zyntro when things can happen.
- Forms can attach a calendar so that filling in the form also books a time. That path — attaching a calendar, what the booking step looks like, who gets the lead — is documented with Forms.
- Group calendars turn a shared calendar into an allocation surface, which is how a team of several people presents one bookable identity.
- Your own Google or Outlook calendar can be connected so that commitments you keep elsewhere are treated as busy time here, and your Zyntro availability stops offering slots you cannot honour.
- Your phone and desktop can sync with Zyntro both ways, so an event added on either side appears on the other.
- AI agents and integrations check availability and create events through the platform's own interfaces rather than by guessing.
Each of those has its own section. This one is the foundation they all stand on.
Capabilities
A calendar screen you can work in
Month, week and day views, with click-to-create, drag to move, and drag an edge to change duration. Your business hours are shaded so you can see at a glance what falls outside normal working time.
Events with real detail
Times, an all-day option, a location that can be video, in person, phone or something you describe yourself, guests, and per-guest permissions over what those guests may do.
Recurring events
Daily, weekly, monthly, annually, every weekday, or a custom pattern with its own interval and end condition.
Public holidays built in
Pull the public holidays of any of 117 countries onto a calendar, and optionally have long weekends detected for you.
Timezone handling that does not surprise you
Each calendar has its own timezone, and you can show additional timezones alongside it — useful when you book across regions.
Settings per calendar
Date format, default view, slot and snap intervals, event types and their colours are all set per calendar rather than globally.
Info: Business hours are set once for your whole organisation, not per calendar, and they are what every calendar shades as non-working time. They do not restrict when people can book you — that is set by each booking schedule's own availability. You will find them under Define Your Business Hours.
