Recording In-Person Meetings with Zyntro Mobile
Two taps in the room, one before you leave.
Before You Begin
- Zyntro Mobile installed and signed in on your phone
- A calendar entry with the contact attached, or a guest invited
- Permission from the people in the room to record
- An understanding of what you get out of it
A meeting in a room has no link for the Zyntro Meeting Observer to join, so Zyntro Mobile records it instead. The recording goes into exactly the same intelligence pipeline and produces exactly the same results.
The mechanics are trivial — open the meeting, tap the microphone, tap stop, tap Process Meeting. The two things that go wrong are both outside that sequence.
The first is that the meeting needs to exist as a meeting before you arrive, which means a contact attached or a guest invited. Without that there is no record button to press.
The second is that the recording is only safe once it has uploaded. Until then it lives in your phone's memory and nothing else.
Get those two right and the rest takes care of itself. The whole sequence, screen by screen:
Steps
Before the meeting: attach the contact
On the calendar entry, attach the contact you are meeting — or invite them as a guest.
This is what turns the entry into a meeting, and it is what makes the record button appear in the app. It also connects the conversation to the rest of what Zyntro knows about that person, which is what lets the summary and the details reach their record afterwards.
Do it when you book. Discovering the rule while standing in somebody's reception is a bad time to discover it.
Before the meeting: ask
Zyntro will not do this for you. On a video call the Observer is visible in the participant list and effectively announces itself; in a room there is nothing to see.
Say you would like to record it for your own notes. People almost always agree, and it takes a sentence. Recording a conversation without telling the other person is both a trust problem and, in many places, a legal one.
Open the meeting in the app and start recording
Find the meeting in the app — your phone shows the meetings you are organising or attending — and open it. The screen shows the date, time, duration, location, event type and the attendees, and underneath them a large microphone button labelled Tap to start recording.
Tap it and the screen switches to a recording view: the word Recording..., a live waveform and a running timer, so a glance across the table confirms it is still going.
Leave the screen on
The app asks your phone to keep the screen awake while recording, because a sleeping phone stops recording.
On an iPhone that request is not always honoured, and the app will show you a tip about it: set Settings → Display & Brightness → Auto-Lock → Never before a meeting you care about. Put it back afterwards if you want your battery back.
Do not switch to another app, and do not let the phone lock. Lay it face up on the table.
Stop when the meeting ends
Tap the stop button. The screen reads Meeting Recorded. and gives you a player, so you can check it captured something — worth doing before you rely on it. If the room was loud or the phone was in a bag, now is when you find out.
Share and Download are here if you want your own copy of the audio, and Discard Recording starts over if it is unusable.
Tap Process Meeting before you leave
This is the important step. Process Meeting uploads the recording and sends it for transcription.
Do it while you still have signal and before you put the phone away. The recording is held in the app's memory, not saved as a file on your phone, so anything that closes the page loses it.
You will see Uploading recording..., then Recording Uploaded with a note that meeting intelligence is being processed. At that point the recording is safe and you can tap Back to Home.
There is a size limit of 60 MB per upload. That is a long meeting — well over an hour of speech — but a very long session may need splitting.
Check back in a few minutes
Transcription begins as soon as the upload lands and the results usually appear within a few minutes.
Reopen the meeting in the app and you will find the full set on your phone: the Meeting Summary, the Team Debrief, a ready-made Summary for Attendee, the sentiment and engagement readings, the key highlights tagged by speaker, the follow-up recommendation with its timing and reasoning, and the relationship insights.
If it is still processing after about ten minutes, the app offers Process it again — the recording is in Zyntro's storage by then, so re-running it needs nothing from your phone.
Result
The meeting now looks like any other recorded meeting. It has a transcript, a summary, highlights, action items and the rest.
Your debrief arrives by email. If a contact was attached, the summary is written onto their record, the details they gave you update their profile, and the follow-up is raised as a reminder — all according to your Meeting Settings.
The recording itself stays in Zyntro, which is what makes re-processing possible later without the phone.
Warning: Until the upload finishes, the only copy of the recording is on your phone. It is held in the app, not saved as a file on your device. If you close the tab, the browser discards the page, or the phone runs out of memory before the upload completes, the recording is gone and the conversation cannot be recovered.
So upload before you leave: while you still have signal, before you put the phone away, before you get in the car. Once it has uploaded, it is safe and you can re-run the processing as often as you like without the phone being involved at all.
Tip: Put the phone where it can hear everyone. A phone in a pocket or a bag records a muffle, and no amount of processing recovers a conversation it could not hear. Face up in the middle of the table is the whole technique.
For a meeting in a noisy place — a café, a conference hall — expect a rougher transcript. A quiet room is worth asking for if the conversation matters.
